MEADA Procurement
3 Feb

What is so complicated with supplying merchant vessels with spares and stores?

If you need something for some vessel, you order it, and that is all, right?

Well, that could be true if you have one Procurement/Supply Officer for one vessel. Of course, let’s not forget that the Suppliers are willing to deliver single or few items without transportation cost, only on a good will. Oh, let’s not forget that the vessels should stay at least few days in port and the port clearance formalities are taking just a few minutes.

Isn’t this wonderful? Isn’t this how it is?

Sadly, this is not how it is. In today’s well-developed merchant sector, when the Management companies have few Procurement/Supply Officers, who are responsible for a fleet of 50 to 100 vessel, to manage the supply process, without efficient software, they are spending countless hours in front of the computer screen, which could lead to fatigue.

What is the situation on board?

It should be easier, right?

Let’s start with the inventory, why do we need inventory on board? If the responsible Officers on board order something, then most probably it is needed. Well that is maybe truth, but only if the same Officers are rotating on the same ships. When the crew is rotating constantly on different vessel and there is no proper inventory, then there is a risk of oversupply of some items, shortage of some items, etc.

When creating and sending requisitions, without efficient software, seamen on board are spending a lot of time in front of the computer (talking from experience). Adding this to their regular duties could lead to fatigue as well.

What is fatigue, by definition fatigue is:

Fatigue is a subjective feeling of tiredness and exhaustion in humans, that has a gradual onset. Unlike weakness, fatigue can be alleviated by periods of rest. Fatigue can have physical or mental causes.

When using efficient software, Procurement/Supply Officer in the office and seamen on board would spend much less time for creating/ordering requisitions, enquiries from different suppliers, orders, etc.

MEADA Procurement is very efficient software that could help you reduce the work load and more.The main advantages of MEADA Procurement are:

  • Easy handling of requisitions, enquiries and orders
  • Stock control on board, with Monthly reports to the Office
  • Budget control – payment for the PO are automatically deducted from the yearly budget
  • No e-mail sending for regular requisitions
  • No e-mails to the vessel – all info regarding the PO is transmitted automatically
  • High level of data security and very low transfer data size
  • Very easy to use with minimum computer skills
  • No effort on supporting and updating software
  • Works on many devices via modern browsers
  • Can be accessed from office, home or on the way with internet access
  • Ship module can work offline without permanent internet access
  • Data is backed up and can be restored in case of failure
  • Database backups are stored on different geolocations and cannot be lost
  • No software installations and maintenance of physical servers

In conclusion, the best way to fight fatigue and easily to handle supply process for merchant vessels is to take MEADA Procurement and use all its advantages to reduce the work load and improve efficiency of your personnel, both in the office and on board.

Capt. Anton Kolarov

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